DECEMBER 16 2004 BOARD OF DIRECTORS MEETING OF COMMUNITY FREE SOFTWARE GROUP, INC.
The meeting of the Board of Directors was held at 845 Third Avenue, Suite 1300, New York, New York 10022 on 16 December 2004 at 6:00 PM. Marco Scoffier, President of the Board of Directors, called the meeting to order.
The following were present:
being a quorum of the Directors of the Corporation.
The Secretary presented the minutes of the previous Board meeting. The minutes were read, and on a motion duly made, seconded and carried the Directors approved the minutes.
The Secretary then presented a draft of the IRS form 1023 application. In combination with the final budget the application will be complete, and the Secretary asked all the Directors to review the document.
The Secretary reported that changing the organization's New York State Registered Agent will require amending the Articles of Incorporation. He presented the Certificate of Change and requested a vote. Upon motion duly made, seconded and carried unanimously, it was
RESOLVED that the revised and amended Articles of Incorporation be officially adopted, and the Certificate of Change submitted to the New York Department of State.
Stephen Lynch presented a draft of the New York State Servicemark application. Upon review it was considered that more descriptive language may be required for the organization's emblem. Although patent law favors the most general of descriptions, trademarks and service marks may require more precision. The group agreed to provide more detail, including a standardized description of the primary color used in the insignia.
The Treasurer presented the final revision of the organizational budget. He explained his recent adjustments and assumptions, and upon motion duly made, seconded, and carried it was
RESOLVED that the 2004–2007 Operating Budget be officially adopted.
The Treasurer explained the need to prepare correspondence for all donations in excess of fifty dollars, and made arrangements to collect contributions from the Directors to cover the costs of the organization's initial filing fees.
The Director of the Programs Committee described the current state of the educational workshops, and addressed their perceived deficits. Any resource the organization can provide to increase participation in the development process will be a positive enhancement. Marco Scoffier recommended working with standard text and revision control, and Kevin Mark suggested a content management system. Marco Scoffier moved that Kevin Mark be granted administrative access to the organization's computer resources to install such a system, and upon motion duly made, seconded and carried it was
RESOLVED that Kevin Mark be granted authority to install and configure a system of online collaboration for the development of course documentation using the organization's computer systems.
The Programs Director proposed that new workshops be planned as soon as possible to fulfill the organization's objective of offering four courses in the coming calendar year. The timing of the Grand Street Settlement's workshop leads comfortably into the possibility of hosting a new session at Asian Americans for Equality's Norfolk Street Center. The Programs Director and Selso DaSilva agreed to contact their Technology Center Director to make arrangements for another workshop. Dave Williams asked about collecting additional equipment for this workshop.
Selso DaSilva and Kevin Mark offered suggestions for potential locations to present educational programs, but both agreed further research is required. Joe Maffia suggested the Beacon School in Manhattan as an opportunity to offer a workshop in cooperation with the city's Department of Education.
Dave Williams once again broached the subject of increased membership, and asked about the possibility of holding an event to acquaint interested parties with the organization. Selso DaSilva suggested that Trevor Ford, a businessman and radio talk-show host, would make an excellent candidate for the Board. The Board agreed that if Mr. Ford has an interest in Free Software as a vehicle for community service it would be advantageous to consider him for membership.
Selso DaSilva said that he would like to arrange for a meeting with the Director of the city Police Athletic League regarding the possibility of hosting CFSG workshops. Joe Maffia asked about potential contributors and donors to the organization. Dave Williams suggested that we research the possibility of presenting information at upcoming regional conferences.
There being no further business before the meeting, the President moved to adjourn. The motion was seconded, carried, and the meeting was adjourned.