JULY 29 2012 ANNUAL BOARD OF DIRECTORS MEETING OF COMMUNITY FREE SOFTWARE GROUP, INC.
The meeting of the Board of Directors was held at 3117 Broadway, New York, NY 10027 on 29 July 2012 at 12:00 PM. Forest Mars, President of the Board of Directors, called the meeting to order.
The following were present:
being a quorum of the Directors of the Corporation.
The Secretary presented the minutes of the previous Board meeting. The minutes were read, and on a motion duly made, seconded and carried the Directors approved the minutes.
The Treasurer reported on the organization's current finances and status of the accounts. The Treasurer reiterated his interest in having additional signatories added to the list of authorized representatives. The Secretary reported that the organization's Internet domain name was renewed along with the post office box, and the Internal Revenue Service and New York State filings were completed in a timely fashion.
The Secretary announced the results of the annual election of officers of the Board of Directors. All officers for the year beginning July 2012 were approved unanimously, with Forest Mars elected President, Brian Gupta elected Vice President, Jeremy D. Seideman elected Treasurer, and David J. Williams elected Secretary. A motion was made to certify the results of the elections and upon unanimous approval it was
RESOLVED that the results of the 2012 Election of Officers of the Board of Directors of the Community Free Software Group be accepted and all officers begin their terms effective July 29, 2012.
The Secretary addressed the difficulty of receiving correspondence through the Group's post office box, and Brian Gupta offered his home address for use as the primary contact location. The Secretary reminded the Board that a replacement for Joe Maffia as Registered Agent for the State of New York is still required. Brian Gupta volunteered to assume the title, and the Secretary agreed to produce a Certificate of Change and amendment to the Articles of Incorporation.
Jeremy Seideman said that his review of the organizational Bylaws was still in progress. He recommended that the Directors obtain business cards to assist them when representing the Group. Forest Mars asked where these should be purchased, and Dave Williams suggested that before printing any materials the Board should consider the organization's visual identity. Forest Mars agreed that design submissions should be solicited and evaluated before producing any official materials.
Forest Mars expressed an interest in recruiting Advisory Members, whom he described as high-profile participants in both technology and related communities that can inform the Group of relevant external events, provide specialized expertise, and help revitalize the organization. Brian Gupta recommended that guidelines for such a membership category be drafted, and pointed out that many not-for-profit organizations offer a variety of categories for classifying membership. As a specific example, he suggested reviewing the Software Freedom Conservancy's approach. He also recommended the New York Free Culture organization as a good resource for potential advisers.
Forest Mars requested that the Board evaluate the new format he prepared for the organization's website, hosted at d7.cfsg.org and built around the Drupal content management system. He intended upon officially launching the new site before the upcoming Software Freedom Day event. Dave Williams reiterated his opinion that investing in the development of a new visual identity should be an important precondition for publishing a new website. Dave Williams also requested an update on the status of the cfsg.info domain, which could host static organizational content. Jeremy Seideman responded that the domain is available, and Dave Williams requested that it be registered as soon as possible.
Forest Mars described how a calendar of Free Software-related events should be a feature of the new web platform, and could be built around published news feeds from related organizations such as the New York Linux Users Group and the Drupal-NYC community. Brian Gupta observed that most organizations probably won't contribute the information voluntarily, and that this calendar will require regular management and oversight.
Forest Mars discussed the upcoming Software Freedom Day event, scheduled for Saturday, September 15. He reiterated his interest in hosting the event as a Group initiative, and was in the process of contacting other organizations regarding potential venues. Although only six weeks remained, he mentioned the recent Drupal NYC Camp as a good example of successfully putting together an event with limited notice and confirmed that the Group is officially registered as the local hosting agency. Forest hoped to put together a roster of speakers including Mark Shuttleworth, Eben Moglen, and James Vasile, and asked for assistance with recruiting potential candidates. Brian Gupta expressed hesitation at contacting anyone in the absence of a confirmed venue. Forest responded that his goal was to secure a location within the week, ideally at a rooftop setting similar to previous events. Brian asked if there were any potential sponsors willing to provide catering services, and Forest expressed his hope that the Software Freedom Law Center would again assume that responsibility.
Forest Mars discussed his ideas about collaborating with other not-for-profit organizations. While at a recent conference, Forest attended a panel focusing on technology adoption in the non-profit sector. He recommended that the Group collect resources needed for providing leadership and oversight in any technology initatives involving Free Software. Useful activities could include sponsoring events, compiling lists of professional contacts, and conducting needs assessments.
There being no further business before the meeting, the President moved to adjourn. The motion was seconded, carried, and the meeting was adjourned.