JUNE 22 2006 ANNUAL BOARD OF DIRECTORS MEETING OF COMMUNITY FREE SOFTWARE GROUP, INC.
The meeting of the Board of Directors was held at 845 Third Avenue, Suite 1300, New York, New York 10022 on 22 June 2006 at 6:30 PM. Stephen Lynch, President of the Board of Directors, called the meeting to order.
The following were present:
being a quorum of the Directors of the Corporation.
The Secretary presented the minutes of the previous Board meeting. The minutes were read, and on a motion duly made, seconded and carried the Directors approved the minutes.
The Treasurer reported on the organization's current finances, and provided an update on the status of the online accounting system.
The Secretary appraised the Board of the approval of the Community Free Software Group's application for recognition of charitable not-for-profit status by the State Attorney General's Office. He explained that annual renewal under the organization's assigned classification will require a fee determined by the value of received donations. The Secretary then inquired about the status of the New York State Trademark application, which Stephen Lynch reported had been recently submitted.
The Secretary announced the results of the annual election of officers of the Board of Directors. All officers for the year beginning July 2006 were approved unanimously, with Selso K. DaSilva elected as the new President and Kevin I. Mark the new Vice President. A motion was made to certify the results of the elections and upon unanimous approval it was
RESOLVED that the results of the 2006 Election of Officers of the Board of Directors of the Community Free Software Group be accepted and all officers begin their terms effective July 1, 2006.
Selso DaSilva described the recent Asian Americans For Equality Open House event. Attendees were impressed by demonstrations from workshop participants, and were provided with Free Software Compact Disks. Disposition of student equipment still remains, and any systems left unclaimed after two weeks will be returned to storage and consigned to future workshops. Selso DaSilva suggested donating three systems to a non-profit organization in need of additional computer resources. Stephen Lynch recommended scheduling a Program Committee meeting in the next month to review the PC Garage Workshop and evaluate overall progress and potential areas of improvement.
The Director of the Technical Committee reported that upcoming construction will require moving the organization's Server. Due to potential disturbances and interruptions beginning in August, he recommended retaining a Collocation Facility. Although the existing equipment could be moved directly, he recommended a virtual hosting environment. Transferring the Group's resources will also provide an opportunity to update the site design using the Drupal Content Management System. Upon motion duly made, seconded and carried unanimously, it was
RESOLVED that the organization computer resources relocation recommended by the Technical Committee be officially adopted.
Dave Williams informed the Group of an invitation to meet with the new Executive Director of N-TEN, and volunteered attending on the organization's behalf. Selso DaSilva discussed how positive reaction to the AAFE workshop may lead to scheduling additional programs for their summer session. The current concept involves two student groups choosing either a hardware or networking concentration. Participants would be selected from the Chinatown YMCA, with interns available from the Summer Youth Employment Program. Selso DaSilva described a recent meeting with a representative of the city Parks and Recreation Department regarding potential staff development seminars in Free Software Internet and Graphics applications.
Selso DaSilva recommended designing additional workshops, including Kevin Mark's idea of teaching programming concepts using the “Guido van Robot” tutorial system, and a course in programming Lego Robotics using the Free Software BrickOS system. Selso explained that a graphics workshop at AAFE is also planned, and will require hiring an instructor. He recommended a potential candidate and vouched for his skill in the subject domain as well as his abilities as a teacher and support for the organization's mission. Kevin Mark asked how instructors will be compensated, and what criteria we should have to evaluate them. Selso explained that we are currently restricted to personal references, and all payments will be issued directly to CFSG for distribution to instructors from the organization's accounts.
Selso DaSilva inquired about the possibility of compensation for losses incurred in the course of performing work on behalf of the organization. Specifically, he referred to a parking citation received while collecting equipment for a recent workshop. The Directors agreed that if he was unable to arrange for dismissal of the fine he should be compensated for his loss, but that the organization will have to consider other methods for gathering equipment to avoid accumulating these expenses. Stephen Lynch asked if there is a procedure in place for requesting distribution of funds. The Treasurer answered that two signatures are required for payment of any expense, but no formal system is in place. Upon further discussion it was
RESOLVED that any expense greater than $200 requires approval by vote of the majority of the Board of Directors, and any lesser expense requires the approval and participation of two Directors.
Stephen Lynch presented the Annual Report of the President of the Board of Directors, and congratulated Selso DaSilva on his election. There being no further business before the meeting, the President moved to adjourn. The motion was seconded, carried, and the meeting was adjourned.