JANUARY 23 2007 BOARD OF DIRECTORS MEETING OF COMMUNITY FREE SOFTWARE GROUP, INC.
The meeting of the Board of Directors was held at 845 Third Avenue, Suite 1300, New York, New York 10022 on 23 January 2007 at 6:30 PM. Selso DaSilva, President of the Board of Directors, called the meeting to order.
The following were present:
being a quorum of the Directors of the Corporation.
The Secretary presented the minutes of the previous Board meeting. The minutes were read, and on a motion duly made, seconded and carried the Directors approved the minutes. The Secretary then outlined the upcoming filing requirements, including resubmission of the New York State Registered Agent Application and renewal of the Office of the Attorney General Form CHAR500. In order to facilitate postal services the organization will no longer receive mail at the address provided by Pilosoft, and the President informed the Directors of a Post Office Box retained for this purpose. Change-of-address filings will be required for the New York Department of State, the U.S. Department of the Treasury and other offices to reflect the following revision:
Community Free Software Group, Inc.
P.O. Box 20609
New York, NY 10003-9991
The Treasurer reported on the organization's current finances, and informed the Board of the availability of the SQL-Ledger online accounting system. He presented the organization's Balance Sheet for the 2005 and 2006 fiscal years, and urged the Directors to submit their previous contributions and make commitments for the upcoming year. The Treasurer informed the Directors that the budgetary estimate for instructor fees was exceeded, resulting in an expense equal to the program receipts. He recommended further evaluation of acceptable rates, to ensure fair compensation while allowing the organization to grow.
Kevin Mark informed the group that personal obligations will prevent him from adequately participating as a Director after his current term expires, but he supports the organization's mission and will continue contributing in an unaffiliated capacity.
Selso DaSilva announced that he will resubmit a proposal for a Video and Graphics Workshop to the Lower Manhattan Arts Academy, with the intention of negotiating better terms. He also recommended applying for a grant offered by the Blue Ridge Foundation, and reviewed several possible organizational office locations. The most promising of these was determined to be the New York City Housing Authority facility at Houston Street and Avenue D, potentially available under agreeable terms for an initial six month commitment.
Dave Williams suggested that as the organization increases its programs and offerings it would be well served by a corresponding increase in organization. He urged the Directors to adopt better communication practices as a means of achieving this aim, and Selso DaSilva suggested implementing a consistent approach to releasing announcements and responding to requests.
There being no further business before the meeting, the President moved to adjourn. The motion was seconded, carried, and the meeting was adjourned.